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"How To" Guide to Participate in
    the 6th Annual Old City Fest



Steps 1, 2, 5 and 6 pertain to retailers and all for-profit businesses
Steps 1, 2 and 6 pertain to non-profit and service organizations
Steps 1, 2, 3, 5 and 6 pertain to restaurants selling food/beverage only
Steps 1, 2, 3, 4, 5 and 6 pertain to restaurants selling food/beverage and any kind of alcohol

 

On or about Wednesday, October 9,
the vendor placement map and load-in instructions
will be posted on the DAY-OF tab at the top of the website

 

1)  Space Rental - Apply for space rental within the Festival boundaries (Arch Street between 2nd & 4th and 3rd Street between Race and Market)

  • Apply by clicking on the REGISTRATION TAB on this web site
    • DEADLINE: July 31 for Early-Bird Savings*!
    • FINAL DEADLINE: September 20 (subject to space availability)
  • Preference is given to businesses for the space adjacent to their own business frontage
  • Preference is given by date application is received
  • *Early Bird discount expires midnight July 31 (Early Bird savings is not available to all registration categories)

 

 

2) Tent & Equipment Rental

  • Old City Fest requires that all participants have a tent (either rented or self-installed)
    • No “table only” spaces will be permitted
    • Participants may supply their own top quality self-installed tent
  • There will be one master rental vendor for the festival
    • Rentals items can be found and ordered on the RENTAL ITEMS TAB on this web site
    • DEADLINE: September 27

 

 

3)  Food & Beverage Sales – all food, drinks, ice, water, alcohol/beer, prepared and/or packaged foods

  • Fill out Special Event Temporary Food Service Application from Health Department
    • Both the Application and step-by-step instructions to assist you with filling out this form can be found in the FORMS TAB of this web site
      • DEADLINE: August 30 (OCF's on-time deadline)
      • FINAL DEADLINE: September 11 (OCF's late registration)
      • You can pay for your form online here under the REGISTRATION TAB or you can submit the form and check to ACCESS Philadelphia for processing.
      • Email Mark at ACCESS Philadelphia for assistance or questions: info@festivalsignup.com
  • Once eligibility clearance is received (in early October), procure your outdoor vending license (see #5)

 

 

4)  Liquor Sales

 

           For businesses where the Festival boundaries are NOT directly adjacent to your establishment:

    • You must already possess an “Off Premise Catering License” from PLCB
    • Contact Mark at ACCESS Philadelphia for a map showing your placement within the Festival (PLCB will need this sent to them separately)
    • You will also need a copy of the approved Street Closure – see FORMS TAB
    • You must file with PLCB for the event date of October 13, 2019:
    • File the form directly with PLCB
      • DEADLINE: September 13
         
    • By city regulation, you may only sell for no more than 5 hours between the hours of 11:00AM-5:00PM


5)  License & Inspection (L & I)

  • All businesses must first have a Commercial Activity License (formerly Business Privilege License)
  • Contact L&I if you are not already a licensed business within the City
     
    • Food & Beverage participants will be required to purchase a special License Application for outdoor food sales: “3112 Food Establishment (Retail, Non-Perm.)” once you have been notified by the Health Department that you have been cleared to get this license (you will be sent a “LER” – License Eligibility Report – from Health before you can purchase this license).
    • See FORMS TAB for a link to this license application
    • Return form directly to L&I as noted on the application
    • L&I will take a business check with this application
    • Week of October 7 – DEADLINE: Noon on October 11 (in-person at L&I)


6)  Insurance and Indemnification

  • All participating businesses must provide the Old City District with the following documents in order to participate:
    • Certificate of Insurance naming Old City District and Old City Community Fund - 231 Market Street, Philadelphia PA 19106 - as additional insured (obtained from your insurance provider) as outlined in the Vendor Indemnification Agreement
    • Filled out and signed Indemnification (see FORMS TAB or click above)
  • Please submit these electronically to info@festivalsignup.com DEADLINE: September 27
    Contact us
    ACCESS Philadelphia
    info@FestivalSignUp.com
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