How To Participate in the 9th Annual
South Street Fest
Saturday, May 6, 2023


Retailers and For-Profit Businesses:          Steps 1, 2 and 5
Non-profit and Service Organizations:       Steps 1 and 2
Food Sales (but no liquor or beer):                Steps 1, 2, 3 and 5
Food AND Liquor Sales (beer/wine/alcohol): Steps 1, 2, 3, 4 and 5

 

 

1)  Space Rental - Apply for space rental within the Festival boundaries (South Street between 2nd & 8th Streets and 2nd Street between Lombard and South).

We offer application opportunities for both South Street Businesses and NON-South Street Businesses -- please select the correct category when applying or your application will be denied
 

• Apply by clicking on the SOUTH STREET FEST APPLICATION LINK at the left side
  • DEADLINE: April 14 (subject to space availability)
• Preference is given to South Street businesses for the space adjacent to their own brick and mortar business
• Preference is given by date application is received
• Vendors will be required to operate during the minimum time frame:
  • 11:00A - 7:00P   Food & Beverage Vendors
  • 11:00A - 6:00P   Retail Sales / Crafter / Artisan
  • 11:00A - 6:00P   Family Zone / Non-Profit and Service Organizations
• South Street Headhouse District reserves the right to reject any application and also the right to assign space allocation, quantity of space and placement at its sole discretion
• There is also an option to reserve additional contiguous space in the Apply section
• All approved applications are final / no refunds* (*unless Festival is canceled or your application is not approved)
• By your application submission, vendor agrees to the following terms and conditions:

• No electrical power is available on the street.  Any generators used must be muffled/blimped and all electrical cords must be secured and covered
• All vendors will be subject to the District's load-in/load-out schedule and regulations
• By applying, vendor agrees to assume all responsibility for items brought to the SSHD Spring Festival
• Vendors are required to leave their area 'broom clean' or be subject to a minimum clean-up fee of $50 (maximum $500)
• By applying, vendors agree to assume all individual liability and to indemnify, defend and hold harmless the South Street Headhouse District and SpecialtyUSA, LLC from and against all claims.
• Festival Management shall have the full power to suspend individual operations and enforce regulations and shall have the power to amend and/or make additional regulations as shall be considered necessary for the proper and orderly conduct of the Festival.

 

2) Tent & Equipment Rental

• South Street Fest requires that all participants have a tent (either rented or self-installed)
  • No “table only” spaces will be permitted
  • Participants may supply their own top quality self-installed tent

• There will be one master rental vendor for the festival
  • Rentals items can be found and ordered on the RENTAL ITEMS LINK at the left side
  • DEADLINE: April 14 (subject to availability)

 

3)  Food & Beverage Sales – any and all food, drinks, water, alcohol/beer, ice cream, candy, prepared and/or packaged foods / If it goes in the mouth is is considered 'food' by Health Department jurisdiction - even if in a sealed package

• Fill out Special Event Temporary Food Service Application from Health Department
  • Both the Application and step-by-step instructions to assist you with filling out this form can be found in the FORMS LINK at the left side
    • DEADLINE: Pay and submit by March 31 (on-time production deadline)
    • FINAL DEADLINE: Pay and submit by April 14 (with production late fees)
    • You can pay for your form online here under the SOUTH STREET FEST APPLICATION LINK at the left side.
    • Submit completed paperwork to info@festivalsignup.com.  Application fees are FINAL / NON-REFUNDABLE even if not approved by the Health Department.
• Once eligibility clearance is received by Health Dept. (in late September), procure your outdoor vending license (see #5)

 

4)  Liquor Sales - It is recommended that you apply to PLCB for an Off-Premise Catering License so that your liquor license can travel to the Festival footprint.

5)  License & Inspection (L & I)

• All businesses must first have a Commercial Activity License (formerly Business Privilege License)
• Contact L&I if you are not already a licensed business within the City
   
  • Food & Beverage participants will be required to purchase a special License Application for outdoor food sales: “3112 Food Establishment (Retail, Non-Perm.)” once you have been notified by the Health Department that you have been cleared to get this license (you will be sent a “LER” – License Eligibility Report – from Health before you can purchase this license).
  • See FORMS LINK at the left side for a link to this license application
  • Return form directly to L&I as noted on the application
  • L&I will take a business check with this application
  • Week of May 1 – DEADLINE: Noon on May 5 (in-person at L&I)

 

If you need assitance or have any questions, please reach out to info@festivalsignup.com.