2023 Old City Fest Details

PLEASE FULLY READ for load-in start time, parking, rental items and a host of other pertinent details.

 

Find Your Assigned Block and Space #
Old City Fest reserves the right to modify assigned spaces.  In any such circumstance, Vendor will receive a private communication.

 

See Where Your Space # is Located on the Map
Old City Fest reserves the right to modify assigned spaces.  In any such circumstance, Vendor will receive a private communication.

 

 

 

 

 

 

 

 

 

1)  Vendor Indemnification Agreement - In order to apply to the Old City Fest, a Vendor Indemnification Agreement must first be filled out, specific conditions agreed to, signed/dated and submitted.  Once completed, you will automatically be directed to the Fest Registration Page

• Vendor Indemnification Agreement can be found by clicking the hyperlinked phrase.

2)  Space Rental - Apply for space rental within the Festival boundaries (Arch Street between 2^nd & 4^th and 3^rd Street between Race and Market)

• Apply by first completing the Vendor Indemnification Agreement on this web site (#1 above).  Upon completion, you will automatically be redirected to the Fest Registration Page
  • DEADLINE: August 15 for Early-Bird Savings^*  Save $50!
  • FINAL DEADLINE: September 18 (subject to space availability)
• Preference is given to businesses for the space adjacent to their own business frontage
• Preference is given by date application is received
• *Early Bird discount expires midnight August 15 (*Early Bird savings is not applicable to all registration categories)

 

 

3) Tent & Equipment Rental

• Old City Fest requires that all participants have a tent (either rented or self-installed)
  • No “table only” spaces will be permitted
  • Participants may supply their own top quality self-installed tent OR rent through our supplier

• There will be one master rental vendor for the festival
  • Rentals items can be found and ordered at this link Rental Items or the Rental Items tab on the left hand side of this web page
  • DEADLINE: September 29

 

 

4)  Food & Beverage Sales – ANY food, drinks, water, alcohol/beer, prepared and/or packaged foods. The Health Department's definition is, "if it goes in the mouth it is food" -- this could be as simple as a stick of gum, a hamburger, beer, sealed bottle of water, ice cream,etc.  If it goes in the mouth, it is food (requirements for safe "food" handling will vary by menu).

• Fill out Special Event Temporary Food Service Application from Health Department
  • Both the application and step-by-step instructions to assist you with filling out this form can be found by clicking the hyperlinked words
    • DEADLINE: September 11 (OCF's on-time deadline)
    • FINAL DEADLINE: September 22 (all submissions after 9/11/23 will incur OCF's late registration charge)
    • You can pay for your form online in the registration section and submit the application directly to Fest HQ for processing at info@festivalsignup.com
    • Email Mark at Fest HQ for assistance or questions: info@festivalsignup.com
• Once eligibility clearance is received you may procure your outdoor vending license (see #6)

 

 

5)  Liquor Sales

 

           For businesses where the Festival boundaries are NOT directly adjacent to your establishment:

• • You may apply on PLCB+ for an Off-Premise Catering Permit
  • Contact Mark at info@festivalsignup.com for a map showing your placement within the Festival (PLCB will need this sent to them separately)
  • You will also need a copy of the approved Street Closure Permits (COMING SOON)
  • You must file with PLCB for the event date of October 8, 2023 a minimum of 14 days in advance.
    • https://plcbplus.pa.gov/pub/Login.aspx
    • CLICK: Apply for Events/Functions
  • File the form directly with PLCB
    • DEADLINE: September 22 (or sooner)

6)  License & Inspection (L & I)

• All businesses must first have a Commercial Activity License (formerly Business Privilege License)
• Contact L&I if you are not already a licensed business within the City
   
  • Food & Beverage participants will be required to purchase a special License Application for event-related food sales: “3112 Food Establishment (Retail, Non-Perm.)” once you have been notified by the Health Department that you have been cleared to get this license (you will be sent a “LER” – License Eligibility Report – from Health before you can purchase this license).
  • Return form directly to L&I as noted on the application
  • L&I will take a business check with this application
  • Week of October 2 – DEADLINE: Noon on October 6 (in-person at L&I in Municipal Services Building or via the city's eClipse system)

7)  Insurance Certificate

• All participating businesses must provide Fest Management with a Certificate of Insurance naming Old City District, Old City Community Fund and Uniquely Philadelphia, Inc. as additional insured (obtained from your insurance provider) as outlined in the Vendor Indemnification Agreement and shown below:
  
  ADDITIONAL NAMED INSUREDS (all 3 required)
  Old City District
  Old City Community Fund
  231 Market Street, Philadelphia PA 19106
  
  Uniquely Philadelphia, Inc.
  3187 Mayflower Road
  Plymouth Meeting, PA 19463
  
  Please submit insurance certificate electronically to brett.mapp@oldcitydistrict.org
• DEADLINE: September 29